Fall 2018 Guidelines for Changes to the Graduate Student Record


Online application available for the following: advisor selection/change, withdrawal from the integrated master’s-doctorate program, and reduction in coursework hours in the integrated master’s-doctorate program


  - Period: August 1 to August 24, 2018 (4:00 p.m.)


Applying for Leave of Absence & Re-enrollment


 - New students are not permitted to take a leave of absence in the first semester.

   (However, maternity leave, parental leave, military leave, and business start-up leave

    are permitted.) 


1. Procedure: Submit the application forms for Leave of Absence & Re-enrollment

   with the signatures of both the advisor and department chair to the department

   office in person (online application not available).

2. Types of Leave of Absence & Details

Type of Leave

Number of Semesters Permitted

Included in the Enrollment Period

Included in the Leave of Absence Period

Required Documents

Notes

Military Leave

6 semesters

×

×

Notice of enlistment

or confirmation of military service

- Submit required documents.

Maternity Leave

1-2 semesters

×

×

Medical confirmation of pregnancy

(issued within the last 45 days)

- Submit required documents.

- Not applicable to male students

- Up to one year

Parental Leave

1-2 semesters

×

×

Certificate of family relationship

or

resident registration records

- Submit required documents.

- Applicable to those with children

under the age of 8

- Up to one year

General Leave

1-2 semesters

None

 

 



A. Military Leave

 - Military leave is excluded from the thesis submission period. In the case that

        military enlistment is canceled or postponed, students must report the change

        within 7 days to cancel military leave.

    - Required Documents: a copy of the enlistment notice (with the enlistment date),

        confirmation of military service, or certificate of military service

        (including an e-mail sent from the Military Manpower Administration)

    

B. Re-enrollment After Completing Military Service

 - Students must return to school within a year from the date of military discharge

    (refer to the example below)

    ★Example: A student who has completed military service on April 30, 2017 may

                         return to school either in August 2017 or February 2018. If he attempts

                         to return to school in August 2018, he cannot re-enroll because more

                         than one year has passed since the date of discharge. However,

                         in the case that returning to school by February 2018 is not possible,

                         an application form requesting general leave of absence (with a copy

                         of the certificate of military discharge) must be submitted by

                         February 2018.

 - Required Documents: a copy of the certificate of military discharge or certificate

                                           of military service (with the date of discharge)

 

C. Maternity Leave

 - In order to apply for maternity leave, students should submit a medical certificate

    confirming pregnancy (issued within the last 45 days).

 - Students may take a leave of absence for up to one year for each childbirth,

    and the term of leave of absence is excluded from the thesis submission period.

 

D. Parental Leave

 - In order to apply for parental leave, students should submit a copy of the family

    relationship certificate or resident registration record.

 - Students may take a leave of absence for up to one year for each child under the

    age of 8, and the leave of absence is excluded from the thesis submission period.

 

E. General Leave

 - Students may take a leave of absence for six months or one year at a time and the 

    term may be extended continuously. Master’s and doctoral 

    (including master’s-doctorate integrated) students may take a leave of absence 

    for up to two years and three years, respectively.

 - For students who want to extend the term of leave of absence after the application     deadline, they must re-apply.

- Students must apply to re-enroll for the semester when the thesis examination 

    takes place.

- Those who have completed coursework do not need to take a leave of absence 

    except for maternity, parental, military, and business start-up leaves, the term of 

    which is excluded from the thesis submission period.



 

Withdrawal & Readmission


 - Submit the application forms for withdrawal and readmission with the signatures 

    of both the advisor and department chair to the department office in person 

    (online application not available).

- Those who were expelled due to withdrawal, unpaid tuition, and an excessive leave

   of absence period may be readmitted once depending on the admission quota for 

    that year.

- Readmitted students may maintain their enrollment status from the date of 

    enrollment up to the thesis submission deadline 

    (master’s: 6 years; doctorate: 10 years; master’s-doctorate integrated: 12 years).

- Readmission is allowed only if students are able to complete their program while 

    maintaining their enrollment status.

- The leave of absence term taken prior to readmission is included in the total leave 

   of absence period.



Change of Advisor


 - Visit http://portal.korea.ac.kr Student Records/Graduation 

   → Student Record Details Change of Advisor 



Change of Major

 - Submit an application form for change of major to the department office.

 - Change of major is not available after program completion. 



Advisor Selection for New Students


 - Period: September 3 to September 7, 2018

 - Visit http://portal.korea.ac.kr Student Records/Graduation 

   → Student Record Details Select Advisor 



Reduction of Coursework Period (Early Completion)


1. Withdrawal from the integrated master’s-doctorate program

   A. Period: August 1 to August 24 (Same as the period for changing student records)

   B. Procedure: Visit http://portal.korea.ac.kr Student Records/Graduation 

     → Student Record Details Master’s-Doctorate Integrated Program

      : Withdrawal Application: Students in the integrated master’s-doctorate program 

        who wish to withdraw from the integrated program and enter a master’s program

        instead should apply for withdrawal.

        (However, in this case, only the program itself is changed to a master’s program,

         thus a master’s degree cannot be obtained directly after withdrawing from the 

         integrated program even if completion requirements for the master’s degree 

         are met. Candidates for program completion are decided at the end of the

         semester of application after grades have been finalized.)

    Example: A student who withdraws from the integrated master’s-doctorate 

                            program on August 1, 2018 does not complete the master’s program 

                            on August 25, 2018. Should the student apply for withdrawal in the 

                            first semester of 2018 and meet completion requirements for the 

                            master’s program, he/she shall complete the program in the first 

                            semester of 2019 (February 25, 2019).

 - Withdrawal from the integrated master’s-doctorate program is not available after 

    program completion.


2. Applying for Reduction of Coursework Period (Early Completion)

   A. Period:  September 3 to September 21 (To accurately reflect the current semester,

                       registration is necessary before applying for early completion)

   B. Procedure: Visit http://portal.korea.ac.kr Student Records/Graduation 

               → Student Record Details Reduction of Coursework Period Application

   C. Semesters: Reduction is limited to either two semesters (one year) or 

                            one semester.

 - Reduction by two semesters: Apply during the student record changing period 

                                                         at the beginning of the 6thsemester

 - Reduction by one semester: Apply during the student record changing period 

                                                      at the beginning of the 7thsemester

     However, early completion and graduation is only available to students who have 

     attained an average GPA of 4.0 or higher by their 6th or 7th semester 

     (after the grade finalization and program completion evaluation period).



Payment of Tuition (Refer to the Treasury Bulletin)

1. Formal Registration Period: 9:00 a.m. on August 24 to 4:00 p.m. on August 30, 2018

   (Visit http://portal.korea.ac.kr Registration/Scholarships Tuition Bill 

   → Print Bill] Pay at the designated bank)

2. Final Registration Period: September 10 at 9:00 a.m. to September 12 at 4:00 p.m.




Course Registration when Re-enrolling


1. Period: August 21 to August 23

2. Procedure: Visit http://sugang.korea.ac.kr/graduate/ to register

- Students re-enrolling for the second semester of 2018 may register for courses during the course registration period for regular students regardless of their record or registration status (however, if the re-enrollment process is not completed by August 24, 2018, course registration data will automatically be deleted).



August 2018

 

Dean of the Graduate School